A comprehensive guide to ensuring your venue choice is the perfect fit!
Why Asking the Right Questions Matters
A venue isn’t just a space—it should meet every requirement for your event. Asking the right questions can help you make informed and confident decisions.
Key Questions to Ask
To avoid surprises, make sure to clarify the following questions before booking your venue:
- What’s included in the rental fee? Is the rental fee inclusive of furniture, AV equipment, and setup/cleanup services?
- What are the payment terms? Are deposits required, and when are final payments due?
- What’s the cancellation or refund policy? Understand the financial implications of any unexpected changes.
- Are there vendor restrictions? Some venues have exclusive catering or decor partnerships.
- What’s the maximum capacity? How many people can the venue host, and does it meet all safety regulations?
- Are there time restrictions? What time restrictions exist for setup, event duration, and breakdown to ensure your schedule is smooth?
Customizing Your Event at the Venue
To truly personalize your event, ask about the following aspects of the venue:
- Is the layout flexible for your desired setup?
- Can the space accommodate entertainment, like live bands or DJs?
- Does the venue offer onsite support, such as coordinators or tech teams?
Pro Tip: Visit in Person
Although photos can give you an idea, visiting the venue in person is essential. Pay close attention to parking, accessibility, and ambiance.
The Claridge Advantage: Simplifying Venue Selection
Claridge simplifies your venue selection with transparent and flexible options. Our expert team is here to guide you through every decision.
